Enable Quick Document Retrieval and More for Office and Remote Workers.
More than ever, your organization needs a secure digital repository for critical business documents that authorized staff can access anytime, from any location. Organizations need to be prepared in other areas:
• Companies should create digital archives of corporate records
• They can also automate finance and accounting processes
• As well as to digitize employee records, HR processes and contract management, including the use of electronic signatures
It is time but you need to take the first step…and now. A cloud document management solution is the safest home of your documents. It provides complete document control, document searching and business process automation. It’s safe, it’s simple, it’s easy. Here’s why:
1. Achieve a paperless office with a remote workforce: No more dealing with paper shuffling, printing or file cabinets. Store scanned documents, PDFs, email (and attachments), Microsoft Office files (Word, Excel, PowerPoint and more), images and much more in one central location. Documents are precisely organized and accessible with automated, reliable and thorough indexing. Every document is complete with no missing data and metadata. You can access the documents on your computer, tablet or mobile if needed.
2. Keep working moving, from any location: Avoid missing a deadline or crucial step in any process. Digital workflows send you documents that need your action, instead of you digging around for them. Email notifications with links to specific documents that need your review/approval keep you and your team on top of work. Or, log in to the solution and check your Task List to see the documents and their due dates. Eliminate bottlenecks to keep processes moving smoothly.
3. Simplify and expedite audit preparation: The key to a good audit is complete documentation and quick access to files to avoid penalties. Every document capture, version and annotation are logged for complete traceability, and every workflow step is recorded for process transparency. You can also pull records that meet certain index criteria, export that as an external database and hand it to auditors via a USB stick so they can easily search through the required documents.
4. Meet compliance standards: Organized and secured documents help achieve key requirements. Granular access rights and rigorously organized information expedite the support of strict compliance initiatives like GDPR, HIPAA and Sarbanes-Oxley, and simplify retention policy planning for sensitive documents. You can automatically set documents to expire after a set number of years (with or without your review). Maintain a clean, up-to-date digital repository - don’t hold onto documents longer than you need to.
5. Prepare for (and recover from) disasters: Moving from a paperless office to the cloud eliminates the risks of natural disasters destroying your physical documents. How are your documents in the cloud secured? Dedicated EU and US Microsoft Azure data centers feature triple data mirroring, plus off-site redundancy in the same region. In addition, a comprehensive access rights system keeps unwanted eyes out of sensitive documents. Information is never lost, and disaster recovery planning is simplified.
DocuWare’s cloud document management solution, can increase you company's efficiency and raise your customers' satisfaction. Call Shane Hindle at 502-560-0716 or email at shindle@duplicatorsales.net to se a demo.